AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |
Back to Blog
Extensis self service11/5/2022 ![]() ![]() If the image does not meet the desired usage, the search continues. Once an appropriate image is located, a spreadsheet is cross referenced for usage rights. The person maintaining the image collection fulfills image requests by browsing through folders on several different file servers. Making a Business Case for DAM How does DAM support organizational goals/mission? Quantify the current pain points Does the cost justify the outcome? (ROI)īusiness Case: Portland Art Museum Supports the mission of our grant Supports our institutional mission Address pain points associated with: Rights management Access Permissions Search Limited staff and minimal resources ĭocument Current Workflow Questions to Ask: Who is responsible for managing assets? Who needs access to assets? What are they looking for? What formats do they need? What is the folder hierarchy convention (if any)? What is the file naming convention (if any)? ĭocument Current Workflow Prior to evaluating DAM systems, document use case scenarios that describe how people currently work today, and how they would work in an ideal DAM system in the future.ĭocument Current Workflow Present Day Scenario Images are frequently requested by staff for use within PowerPoint presentations or for print and web use. ![]() WAV 20,000+ collection images Existing Systems and Data Mimsy XG Museum Shared Server(s) Several other systems FMP databases Access databases Educational programming content and interfaces #EXTENSIS SELF SERVICE MAC#Inventory: Portland Art Museum IT Assets Primarily Windows Some Mac users File Assets JPEG, Bitmap, TIFF, PDF. #EXTENSIS SELF SERVICE SOFTWARE#Take Inventory IT Assets Hardware and Operating Systems Software and Applications File Assets Types (formats) Number Size (disk space) Annual Growth Existing Systems and Data CMS Spreadsheets FileMaker/MS Access Physical Information Systems Other Databases? Identify and Involve Stakeholders Find champions Create a project team Involve your IT department Obtain director/executive level support ĬHAMP team: Directors of Collections, Education, Development, and IT Interactive Media Producer Digital Asset Manager Stakeholders: Portland Art Museum Portland Art Museum Awarded substantial CHAMP grant in 2009 CHAMP is an Oregon state “cultural reinvestment package to strengthen state agencies and cultural institutions” Goals of grant: Increase Access (Internally & Externally) Standardize information Manage our digital assets Digitization No easy access to collections images for staff No way to embed metadata in files (or use embedded metadata in a meaningful way Needs: Portland Art Museumīenefits of DAM Improve efficiency Reduce costs Increase revenue Brand consistency Customer service Problems Confusing navigation of current folder structure Deletion/duplication of files Proliferation of files on desktops, etc. The Need for DAM Locating assets Understanding what assets are available Providing access to the “correct” assets Providing access to the “correct” format and size Reusing assets Recreating assets Inconsistent use Usage and rights management #EXTENSIS SELF SERVICE PLUS#What Is An Asset? “ Anything tangible or intangible that is capable of being owned or controlled to produce value…” (Wikipedia) “ A media file plus metadata” “ They’re only assets if you can find them” DAM solutions allow organizations to centrally catalog, store, retrieve and distribute large collections of valuable digital assets.Īsset Metadata “ Data about data” Information (metadata) about files (assets) Machine or human generated Examples: Informational (The date a picture was taken) Index (search keywords) Rights (where/how can this file can be used?) What Is Digital Asset Management? DAM is the effective management and distribution of digital assets such as images, documents, creative files, audio and video clips. Maggie Hanson Collections Information Manager Manage CHAMP grant Supervise DAM and interns Lead an interdepartmental team of mostly senior staff Introduction: Portland Art Museum Founded in 1892 Oldest museum in the Pacific Northwest 50,000 works ~130 FTE No Rights & Reproductions dept. Introduction: Extensis Founded in 1993 Software Company Digital Asset Management products and services Edward Smith DAM Product Manager DAM Learning Center Editor Presentation Outline Introduction Preparing for DAM Evaluating Solutions Implementation Daily Use Maintenance & Next Steps ![]() Digital Asset Management Forum /mw2011 Maggie Hanson Collections Information Manager Portland Art Museum Edward Smith Product Manager Extensis ![]()
0 Comments
Read More
Leave a Reply. |